Nampa Art Guild Standing Rules
1. Procedure of Meetings
a. Call to order
b. Reading and approval of minutes of the previous meeting
c. Treasurer's report
d. Report of standing committees
e. Report of special committees
f. Unfinished business
g. New business
h. Announcements (for the good of the Guild)
2. Budget items
a Paid to Presenters:
Monday night demonstrations--$50
Wednesday paint-a-longs-- $60
b Members fees:
Yearly dues--September through August--$30, No prorated dues
Monday night demos and paint-a-longs free
c Non-member fees
Monday night demos--$5
Wednesday paint-a-longs --$10
There will be a 10% commission by members who sell painting within 30 days
from contacts made at Guild sponsored functions. Other percent commissions may
apply at special shows and will be decided by each snow committee. artists will collect
6% sales tax which the Guild will forward to the State of Idaho.
a. The friendship chairman will send get well or sympathy cards to member,
spouse or child when applicable.
4. Nampa Art Guild Property
a Equipment such as the speaker system, mirror, and display panels are for the use of the
Nampa Art Guild. Any request for use of this equipment by others will be handled
by the executive board.
a A copy of all business correspondence pertinent to the Guild's permanent records
shall be given to the secretary.
6. Copies of the Standing Rules shall be attached to the Bylaws and handed out to
NAMPA ART GULD, INC.
ARTICLE 1 – OFFICES
Section 1 Principal Office The principal office of Nampa Art Guild, Inc., an Idaho corporation (“Corporation”), shall be located at 1012 11th Ave N Ext, Nampa, ID 83687 The Corporation may have such other offices as the Board of Directors may designate or as the business of the Corporation may require from time to time.
Section 2 Registered Office The registered office of the Corporation required by the Idaho Non-profit Corporation Act, Chapter 3, Title 30, Idaho Code (“Act”), to be maintained in the State of Idaho shall be located at 11568 Moss Lane, Nampa, Idaho 83651, and may be changed from time to time by the Board of Directors.
ARTICLE II – BOARD OF DIRECTORS
Section 1. General Powers and Standard of Care All corporate powers shall be exercised by or under the authority of, and the business and affairs of the Corporations shall be managed under the direction of, the Board of Directors except as may be otherwise provided in the Act or the Articles. If any such provision is made in the Articles, the powers and duties conferred or imposed upon the Board of Directors by the Act shall be exercised or performed to such extent by such person or persons as shall be provided in the Articles.
A Director shall perform such Director’s duties as a Director, including such Director’s duties as a member of any committee of the Board upon which such Director may serve, in good faith, in a manner such Director reasonably believes to be in the best interests of the Corporation, and with such care as an ordinarily prudent person in a like position would use under similar circumstances. In performing such Director’s duties, a Director shall be entitled to rely on information, opinions, reports or statements, including financial statements and other financial data, in each case prepared or presented by:
(a) one (1) or more officers or employees of the Corporation whom the Director reasonably believes to be reliable and competent in the matters presented;
(b) counsel, public accountants or other person as to matters that the Director4 reasonably believes to be within such person’s professional or expert competence; or
(c) a committee of the Board upon which such Director does not serve, duly designated in accordance with a provision of these Bylaws, as to matters within its designated authority, which committee the Director reasonably believes to merit confidence;
but such Director shall not be considered to be acting in good faith if such Director has knowledge concerning the matter in question that would cause such reliance to be unwarranted. A person who performs such duties shall have no liability by reason of being or having been a Director of the Corporation.
Section 2. Presumption of Assent A Director of the Corporation who is present at a meeting of its Board of Directors at which any action on any corporate matter is taken shall be presumed to have assented to the action unless such Director’s dissent shall be entered in the minutes of the meeting or unless such Director shall file such Director’s written dissent to such action with the Secretary of the meeting before the adjournment thereof or shall forward such dissent by certified or register mail to the Secretary of the Corporation within three (3) days after the adjournment of the meeting. Such right to dissent shall not apply to a Director who voted in favor of such action.
Section 3. Number, Election and Qualification of Directors The number of directors serving on the Board of Directors shall be fixed pursuant to resolutions adopted by the Board of Directors. Each Director shall serve a term of one year. The names and addresses of the members of the first Board of Directors have been sated in the Articles. Such persons shall hold office until the next annual meeting of the membership and until their successors shall have been elected and qualified. At the next annual meeting of the membership, the membership shall elect officers of the corporation who shall also serve as the Board of Directors. These elected officers and directors shall hold office until the next annual meeting of the membership and the Board of Directors shall be elected in a like manner every year thereafter. Each Director shall hold office for the term for which such Director is elected and until such Director’s successor shall have been elected and qualified.
Section 4. Vacancies Any vacancy occurring in the Board of Directors may be filled by the affirmative vote of a majority of the voting members. A Director elected to fill a vacancy shall be elected for the unexpired term of such Director’s predecessor in office. Any directorship to be filled by reason of an increase in the number of Directors may be filled by a majority of the voting members for a term of office continuing only until the next regular election of Directors.
Section 5. Removal of Directors At a meeting of the Board of Directors called expressly for that purpose, any director may be removed with cause by a vote of a majority of the Directors then in office. Any Director may be removed at such a meeting without cause by a vote of two-thirds of the Directors then in office.
Section 6. Committees The president shall appoint: (a) Workshop chairperson; (b) an exhibit committee chairperson for each special event; (c) audit committee of two members to audit the books at the end of the fiscal year and submit a report at the next business meeting; (d) finance committee to propose and to review the budget; e) these standing committees: continuing exhibits, friendship, Monday night Demo, librarian, membership, plus other committees as needed. Standing committees personal duties may carry through several administrations if necessary, or until the responsibilities given to the committees have been discharged.
Section 7. Directors’ and Committee Meetings Meetings of the Board of Directors, regular or special, or meetings of any committee designated thereby, may be held either within or without the State of Idaho. Unless otherwise specified in this section or in the notice for such meetings, all meetings shall be held at the principal office of the Corporation.
Except as otherwise provided in this section, special meetings of the Board of Directors or any committee designated thereby may be called by or at the request of the President, any Director or the chair of a committee, as the case may be, upon written, verbal, telephone, email notice (or any other means of notice authorized by the Act) given to all other Directors or committee members, as the case may be, at least two (2) days before the meeting. Notice of regular meetings of the Board of Directors shall be given by written, verbal, telephone, electronic, or any other reasonable means authorized by the Act at least fourteen (14) days prior to the day named for such meeting. The regular annual meeting of the Board of Directors shall be held on such date as may be from time to time be specified by resolution of the Board of Directors.
Members of the Board of Directors or any committee designated thereby may participate in a meeting of the Board of Directors or such committee by conference telephone or similar communications equipment by means of which all persons participating in the meeting can hear each other at the same time, and the participation by such means shall constitute presence in person at a meeting. For any meeting held by conference telephone or similar communications, equipment, notice of the meeting shall be given at least one (1) hour prior thereto by telephone or other communication directly with the Directors and/or committee members.
Section 8. Waiver of Notice Whenever any notice is required to be given to any Director or committee member under the provisions of the Act, the Articles or these Bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be equivalent to the giving of such notice.
Section 9. Quorum and Voting Requirements A quorum of the Board of Directors consists of a majority of the Directors in office immediately before a meeting begins. The act of the majority of the Directors presents at a meeting at which a quorum is present shall be the act of the Board of Directors. A majority of the number of committee members fixed and appointed by the Board of Directors or the President, as the case may be, shall constitute a quorum for the transaction of business at a meeting of such committee. The act of the majority of the committee members present at a meeting at which a quorum is present shall be the act of the committee.
Section 10. Action Without a Meeting Any action required by the Act to be taken at a meeting of the Board of Directors of the Corporation, or any action that may be taken at a meeting of the Directors or of a committee, may be taken without a meeting if a consent in writing, setting forth the actions so taken, shall be signed by all of the Directors, or all of the members of the committee, as the case may be. Such consent shall have the same effect as a unanimous vote.
Section 11. Compensation No Director or committee member shall receive a salary or other compensation for services in that capacity but may be reimbursed for actual expenses incurred in the performance of such service. This provision shall not preclude any Director from serving the Corporation in any other capacity and receiving additional compensation therefore.
Section 12. Director Conflicts of Interest Except as may otherwise be provided by the Act or the Articles, no contract or other transaction between the Corporation and one or more of its Directors or any other corporation, firm, association or entity in which a Director of the Corporation has an interest or in which one or more of its directors or officers are also Directors of the Corporation, shall be either void or voidable because of such relationship or interest or because such Director or Directors or a committee thereof that authorizes, approves or ratifies such contract or transaction or because such Director’s or Directors’ votes are counted for such purposes if:
(a) the material facts of such relationship or interest are disclosed or known to the Board of Directors or committee that authorizes, approves or ratifies the contract or transaction by a vote or consent sufficient for such action without counting the vote or consent of such interested Directors;
(b) the material facts of such relationship or interest are disclosed or known to the members entitled to vote and they authorize, approve or ratify such contract or transaction by vote or written consent, in which vote or consent such interested Directors may participate to the extent that they are also members; or
(c) the contract or transaction is fair to the Corporation at the time it is entered into and the material facts of such relationship or interest are fully and fairly disclosed or known to the Corporation.
If a majority of the Directors then in office, who have no interest in the contract or transaction vote to authorize, approve or ratify the contract or transaction, a quorum is present for purposes of this Bylaw.
Section 13. Loans to Directors The Corporation shall not lend money to or use its credit to assist its Directors or officers.
Section 14. Liability of Directors for Wrongful Distribution of Assets In addition to any other liabilities imposed by law upon the Directors of the Corporation, the Directors who vote for or assent to any distribution of assets, other than in payment of its debts, when the Corporation is insolvent or when such distribution would render the Corporation insolvent, or during the liquidation of the Corporation without the payment and discharge of or making adequate provisions for all known debts, obligations and liabilities of the Corp[oration, shall be jointly and severally liable to the Corporation for the value of such assets which are thus distributed, to the extent that such debts, obligations and liabilities of the Corporation are not thereafter paid and discharged.
A Director shall not be liable under this section if, in the exercise of ordinary care, such Director relied and acted in good faith upon written financial statements of the Corporation represented to such Director to be correct by the President or by the officer of the Corporation having charge of its books of account, or certified by an independent licensed or certified public accountant or firm of accounts to reflect fairly the financial condition of the Corporation, nor shall such Director be so liable if, in the exe4rcise of ordinary care and good faith, in determining the amount available for such distribution, such Director considered the assets to be equal to their book value.
A Director shall not be liable under this section, if, in the exercise of ordinary care, such Director acted in good faith and in reliance upon the written opinion of an attorney for the Corporation.
A Director against whom a claim shall be asserted under this section and who shall be held liable thereon shall be entitled to contribution from persons who accepted or received such distribution knowing such distribution to have been made in violation of this section in proportion to the amounts received by them respectively.
ARTICLE III – MEMBERS
Section 1. Admission to Membership Any individual or corporation may be admitted as a Member at any time by paying the full annual membership dues.
Section 2. Dues Membership dues will be paid in full in September of each year. Any Member joining the Corporation throughout the year will be subject to full annual membership dues. No dues will be prorated. The annual dues will be set by the Board of Directors.
Section 3 Voting The Corporation shall have one class of Voting Members. Each Member in good standing, providing he or she is listed as a Member in the records of the Corporation, shall have one (1) vote at any meeting of Members. Voting by proxy and/or cumulative voting is prohibited. The method of voting will be determined by the Board of Directors. A majority of Members present at a regular or annual meeting shall be sufficient to pass any resolution submitted to the Members for a vote.
Section 4. Transfer of Membership Membership in the Corporation is nontransferable. Members shall have no ownership rights or beneficial interests of any kind in the assets of the Corporation.
ARTICLE IV – OFFICERS
Section 1. Number The officers of the Corporation shall consist of a President, Vice President, Second Vice President, Secretary, Treasurer and Historian, each of whom shall be elected by the membership. Such other officers and assistant officers as may be deemed necessary may be elected or appointed by the membership. Any two (2) or more officers may be held by the same person, except the offices of President and Secretary.
Section 2. Election and Term of Office The officers of the Corporation shall be elected at the annual meeting of the membership to serve a term of one (1) year. If the election of officers shall not be held at such meeting, such election shall be held as soon as practicable thereafter. Each officer shall hold office until a successor shall have been duly elected and shall have qualified, until such officer’s death, or until such officer shall resign or shall have been removed in the manner hereinafter provided.
Section 3. Removal Any officer or agent may be removed by the membership whenever in its judgment the best interests of the Corporation will be served thereby, but such removal shall be without prejudice to the contract rights, if any, of the person so removed. Election or appointment of an officer or agent shall not of itself create contract rights.
Section 4. Vacancies A vacancy in any office because of death, resignation, removal, disqualification or otherwise, may be filled by the Board of Directors for the unexpired portion of the term.
Section 5. President The President shall be the principal executive officer of the Corporation and, subject to the control of the Board of Directors, shall in general supervise and control all of the business and affairs of the Corporation. The President shall, when present, preside at all meetings of the members of the Board of Directors. The President shall be an ex-officio member of all committees except the nominating committee. The President shall appoint chairpersons for all committees. The President shall review the Treasurer’s report monthly. The President may sign, with the Secretary or any other proper officer of the Corporation thereunto authorized by the Board Directors, any promissory notes, deeds, mortgages, leases, contracts or other instruments that the Board of Directors has authorized to be executed, except in the cases where the signing the execution there shall be expressly delegated by the Board of Directors or by these Bylaws or some other officer or agent of the Corporation, or shall be required by law to be other signed or executed. The President shall co-sign all checks or other deposit account withdrawals in excess of two hundred dollars ($200) and, in general, shall perform all duties incident to the office of President and such other duties as may be prescribed by the Board of Directors from time to time.
Section 6. First Vice President In the absence of the President or in the event of the President’s death, inability or refusal to act, the Vice President shall perform the duties of the President and, when so acting, shall have all the powers of and be subject to all the restrictions upon the President and shall perform such other duties as from time to time may be assigned to the Vice President by the President or by the Board of Directors. The First Vice President shall be the chairperson of the annual Spring Show.
Section 7. Second Vice President The Second Vice President shall assist with the annual Spring Show. The Second Vice President shall assist with any other activity of the organization as needed. The Second Vice President shall be in charge of publicity as needed.
Section 8. Secretary The Secretary shall attend all meetings of the Board of Directors and shall prepare and maintain proper minutes of those meetings. The Secretary shall be the custodian of the official seal of the Corporation, if any, and shall affix that seal on all documents executed on behalf of the Corporation, pursuant to due authorization by the Board of Directors. The Secretary shall have the custody of and properly protect all executed deeds, leases, agreements and other legal documents and records to which the Corporation is a party or by which it is legally affected. The Secretary shall record and keep as a permanent record an account of the proceedings of all business meetings of the organization, noting the time of the meeting, who presided over the meeting, number voting members in attendance, decisions, reports and pertinent rules. A copy of said minutes is to be given to the President one week prior to the next business meeting. The Secretary shall in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to the Secretary by the President or the Board of Directors.
Section 9. Treasurer The Treasurer shall be the principal financial officer of the Corporation and shall have charge and custody of and be responsible for all funds of the Corporation. The Treasurer shall sign all checks and promissory notes of the Corporation and shall receive and give receipts for moneys due and payable to the Corporation from any source whatsoever and deposit all such moneys in the name of the Corporation in such banks, trust companies or other depositories as shall be selected in accordance with the provision of Article V of these Bylaws. The Treasurer shall keep or cause to be kept, adequate and correct accounts of the Corporation, including accounts of its assets, liabilities, receipts and disbursements. The Treasurer shall make an itemized monthly report of financial matters at each monthly business meeting, and give a copy of this report to the President and Secretary. The Treasurer shall submit to the Board of Directors and the President, when required, statements of the financial affairs of the Corporation. The Treasurer shall in general perform all of the financial duties incident to the office of the Treasurer and such other duties as from time to time may be assigned to the Treasurer by the President or the Board of Directors. If required by the Board of Directors, the Treasurer shall give a bond for the faithful discharge of the Treasurer’s duties in such sum and with such surety or sureties as the Board of Directors shall determine.
Section 10. Historian The Historian shall keep a history of the organization’s activities in a permanent scrapbook, and at the end each year add an updated membership list to the scrapbook. The Historian shall make sure the current scrapbook is exhibited at the annual Spring Show.
ARTICLE V – ELECTIONS
A nominating committee shall be appointed by the President or the Board of Directors at the March business meeting. The slate of officers shall be presented at the April business meeting. The nominating committee shall present a double slate of officers if possible. Nominations from the floor may be made. Elections shall be held at the May business meeting. The same officers are eligible for re-election
ARTICLE VI – COMMITTEES
The President shall appoint the following: Workshop Committee Chairperson,; Exhibit Committee Chairperson for each special event; Audit Committee of two members to audit the books at the end of the fiscal year and to submit a report at the next business meeting; Chairperson of the Finance Committee to propose and review the annual budget; Chairpersons for the standing committees; Continuing Exhibit, Friendship, Monday Night Demo, Librarian, Membership and other committees as needed.
ARTICLE VII - MISCELLANEOUS
Section 1. Indemnification The Corporation may, in accordance with section 30-3-88 of the Act, indemnify any Director, officer, former Director or officer, or employee of the Corporation against expenses actually and reasonably incurred in connection with the defense of any action, suit or proceeding, whether civil, criminal, administrative or investigative, in which such person is made a party, or is threatened to be made a party, by reason of being or having been a Director or officer, except in relation to matters as to which such person is adjudged to be liable for willful misconduct in the performance of such person’s duties to the Corporation.
Section 2. Books and Records At its registered office or principal place of business, the Corporation shall keep: (i) correct and complete books and records of account; (ii) minutes of the proceedings of its Board of Directors and (iii) such other books and records that the Corporation is required to maintain pursuant to the Act. Any books, records and minutes may be in written form or in any other form capable of being converted into written form with a reasonable time.
Section 3. Loans No loans shall be contracted on behalf of the Corporation and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the Board of Directors. Such authority may be general or confined to specific instances.
Section 4. Checks, Drafts, etc. All checks, drafts, or other orders for the payment of money, note or other evidences of indebtedness issued in the name of the Corporation, shall be signed by such officer or officers, agent or agents of the Corporation as provided in these Bylaws or in such manner as shall from time to time be determined by the Board of Directors.
Section 5. Deposits All funds of the Corporation not otherwise employed shall be deposited from time to time to the credit of the Corporation in such banks, trust companies or other depositories as the Board of Directors may select.
Section 6. Annual Financial Statements The Board of Directors shall cause a balance sheet as of the closing date of the last fiscal year, together with a statement of income and expenditures for the year ending on that date, to be prepared and presented at the annual meeting of the Board of Directors.
Section 7. Fiscal Year The fiscal year of the Corporation shall begin on the first day of January and end on the last day of December in each year, except that the first fiscal year shall begin on the date of incorporation.
Section 8. Corporate Seal The Board of Directors may provide for a corporate seal that shall be circular in form and shall have inscribed thereon the name of the Corporation, the state of incorporation and the words “Corporate Seal.”
Section 9. Amendments These Bylaws may be altered, amended or repealed and new Bylaws may be adopted y the Board of Directors of the Corporation at any regular or special meeting.
NOTE: The foregoing Bylaws were adopted by the Board of Directors of Nampa Art Guild, Inc. on the 12th day of July 2018. Documentation was witnessed and signed by Terri Smith, President.